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The A to Z of Outsource Virtual Assistant

By May 17, 2019November 9th, 2021No Comments
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Aa

Administrative Support

Administrative Support is one of the main reason why companies choose to outsource to virtual assistants. From drafting letters, creating reports and handling your appointments, the virtual assistants can provide support at real time.

Bb

Blog Writing

Blog Writing is one of the tasks that can be outsourced to virtual assistants especially since this task requires research that is time-consuming in order to create a meaningful blog to add to the website or the social media account of the client.

Cc

Calendar Management

Calendar Management in terms of setting appointments and sending reminder notifications of said appointments is another task outsourced to virtual assistants. Travel arrangements and planning can also be part of this service especially when the virtual assistant has control over the schedule of the client.

Dd

Data Entry and Digitisation

Data Entry and Digitisation in the form of digitising various documents in online formats such as Word and Google Docs is another task outsourced to virtual assistants. Information from audio recordings can also be outsourced, transcribed and even proof-read or edited by the virtual assistant.

Ee

Email Management

Email Management in terms of filtering emails and managing spam emails, along with updating your contacts and answering customer service emails or doing chat support are some of the tasks outsourced to virtual assistants.

Ff

Flight Booking

Flight Booking is another task that can be outsourced to virtual assistants especially when the client is a frequent traveller that requires multiple bookings and further arrangements such as for transportation and accommodation.

Gg

Graphic Design

Graphic Design is another task that can be outsourced to virtual assistants especially when it only involves basic design with branding for social media posts and the likes. Graphic Design can also help when doing or editing presentations required by the client.

Hh

Hotel Booking

Hotel Booking is another task that can be outsourced to virtual assistants when the client is a frequent traveller that requires various demands for their stay at the accommodation – such as the type of food they want to be served and arranging transportation among many.

Ii

Internet Connection

A stable Internet Connection is required for individuals who want to be virtual assistants. For clients seeking virtual assistance, having a stable internet connection must be one of your requirements in hiring an assistant in order to properly meet all your demands on time.

Jj

Journal Entry

Journal Entry can also be outsourced to virtual assistants as part of calendar management and making reports. The client can send details about the tasks that they accomplished and the virtual assistant can cross check if these are aligned to the appointed tasks for the day or for the week.

Kk

Keyword Research

Keyword Research for Blog Content is also another task that can be outsourced to virtual assistants especially when you are working with an SEO company that requires monthly blogs with SEO keywords that can make your website rank higher in search engine results.

Ll

Lead Generation

A stable Internet Connection is required for individuals who want to be virtual assistants. For clients seeking virtual assistance, having a stable internet connection must be one of your requirements in hiring an assistant in order to properly meet all your demands on time.

Mm

Moderating Comments

Moderating Comments is another task that can be outsourced to virtual assistants. Moderating comments can range from responding to comments and messages on your social media accounts such as Facebook or Youtube, to making comments on various online platforms that link to the page of your client.

Nn

Newsletters

Creating and sending Newsletters is another task outsourced to virtual assistants especially when sending to a bulk of your contacts. Clients can inform the virtual assistant of the content of the newsletter and the assistant can be the one to lay out the text and image content and set up the details needed to send the newsletter.

Oo

Online Research

Online Research for any topic including those for creating content for a website, a social media post, or for a presentation, is another task outsourced to virtual assistants as required by the client. The research can be made into a presentation or it can stay as a rough draft per client preferences.

Pp

Personal Errands

Having a virtual assistant is like having a personal secretary that can run personal errands for the client such as purchasing online gifts to the friends and family members and then coordinating with the necessary people to arrange the details for delivery.

Qq

Question & Answer

Doing a Question & Answer for a website’s online chat support is also a task outsourced to virtual assistants. The Q & A can also be done by answering comments on social media, replying to instant messages, and answering to emails.

Rr

Research and Documentation

Research and Documentation with presentations are some of the frequent tasks outsourced to virtual assistants especially since these are time-consuming tasks and might only be needed on occasion to further the business of the client.

Ss

Social Media Management

Social Media Management from set-up to creating actual posts and managing when they need to be posted, as well as responding to the comments and messages on your account is another task that can be outsourced to virtual assistants especially since social media management requires constant attention in order to be on trend.

Tt

Transcription

Transcription of documents including professional, legal or medical files can be outsourced to virtual assistants especially if they have the professional background to transcribe jargons that come with legal or medical documents. Transcribing audio files and preparing reports are also some of the tasks involved in this.

Uu

Uploading Content

Uploading Content whether written, audio or visual is another task that can be outsourced to virtual assistants. Clients can send the content that needs to be uploaded and the schedule they need to be published. On the other hand, the virtual assistant can create content that shall be uploaded online with the approval of the client.

Vv

Voicemail Checking

Voicemail Checking is one of the tasks that can be outsourced to virtual assistants. Filtering the voicemails to segregate between the important and the unnecessary, noting down important details and redirecting urgent calls to the client are some of the specific tasks done by outsource virtual assistants.

Ww

Website Optimisation

Website Optimisation in terms or running and creating weekly or monthly reports can be outsourced to virtual assistants who can keep track of the development and the online status of your webpages. Off-page optimisation can also come in the form of social media reports and advertisement reports.

Xx

X-factor

A virtual assistant must have the X-factor that allows them to work with multiple clients at a given period. Since most work is done online, the virtual assistant must be able to handle multitasking without sacrificing the quality of the job nor their professional relationship with the clients.

Yy

Yellow Pages

Researching listings or submitting contacts on Yellow Pages is another task that can be outsourced to virtual assistants especially if the client they are working for has a business centred on their local community.

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Zealous

The key to being a successful virtual assistant is to be zealous in your work so that you can build a trustworthy relationship with your client and you can develop your skills with the various virtual assistant tasks you are faced with.

Outsource your Virtual Assistant needs to Bureauserv! We have skilled employees that can take care of your business needs specifically when it comes to Administrative Support, Data Entry and Digitisation, Transcription, Research and Documentation, and Lead Generation.  Apart from Virtual Assistance, we also offer services for Accounting, Bookkeeping & Payroll, Customer Service and Sales and Digital Marketing. For more details, call us at +63 2 7957 7488 or email us on contact@bureauserv.com to discuss your options.